01
Holded account set up for your entity
We configure your Spanish company inside Holded end to end: legal name and tax ID, fiscal address, VAT regime, invoice templates in the language you want to send in, and your logo and payment details.
Service · Holded + Verifactu setup
Holded & Verifactu, set up for you — in English.
You have a Spanish entity and you need to invoice legally. We set up Holded and Verifactu-ready invoicing for you — series, VAT, contacts and integrations — so your company is compliant from day one, without learning Spanish tax law.
The problem
Invoicing in Spain is a maze when it is not your country
The rules are strict, the language is not yours, and getting it wrong has real consequences. Here is what typically stands in the way.
Invoicing rules written for locals
Spanish invoicing law assumes you already speak the language and know the AEAT. Fields, VAT types, correlative numbering, mandatory data — none of it is obvious from abroad.
Verifactu is coming, and it is mandatory
From 2027 invoicing software in Spain must be certified: tamper-proof, hash-chained, QR-coded. Getting configured wrong risks formal penalties that are easy to avoid up front.
Your tools are not Spanish
Stripe, Shopify, HubSpot, your own SaaS — none of them issue a compliant Spanish invoice on their own. The data has to land in the right system, in the right shape.
What is included
Everything your Spanish entity needs to invoice
A complete, compliant setup — not a login and a list of instructions. Six concrete deliverables.
02
VAT and tax types configured correctly
Spanish IVA (21% / 10% / 4%), IRPF withholding when it applies, intra-EU and export scenarios, reverse charge. We set the tax types your business actually uses so every invoice totals correctly.
03
Clean invoice series and numbering
Correlative, gap-free numbering with proper series for invoices, credit notes and quotes. If you run more than one entity or brand, we set up a series per company so nothing overlaps.
04
Contacts and product/service catalog
We import your customers and suppliers with the tax data Verifactu needs, plus your recurring products and services, so your team invoices in a few clicks instead of retyping everything.
05
Verifactu-ready configuration
Digital certificate uploaded and verified, Verifactu mode activated, hash chain and QR validated with a real end-to-end test invoice. You go live already certified for the 2027 deadline.
06
Integrations wired in
We connect Stripe, Shopify, HubSpot or your own stack so orders and payments turn into correct Spanish invoices automatically — no double entry, no month-end reconciliation nightmare.
How it works
From first call to compliant invoicing
Step 1
30-minute discovery call
We map your entity, how you sell, which tools you use and your Verifactu obligation date. You leave the call knowing exactly what compliant looks like for you.
Step 2
We build your Holded
Series, VAT, contacts, catalog, templates and Verifactu mode — configured and tested against a real invoice. You review it in English, we adjust anything that does not fit.
Step 3
Integrations & go-live
We connect your stack, issue the first validated invoice with you on a call, and hand over a short written guide so your team can invoice confidently from day one.
Step 4
Support while you settle in
Two weeks of email support after go-live for the questions that only show up on real invoices. We answer in English, fast.
Why us
Spanish compliance, handled by people who speak your language
Done for you, in English
You do not learn Holded, Spanish tax law or Verifactu. You get a working, compliant setup and a person to ask when something is unclear — communicating in your language throughout.
Fixed scope, no surprises
We agree the scope and price before we start. No open-ended consulting bill: you know what you are getting and what it costs.
Compliance specialists, not resellers
We set up Holded and Verifactu for Spanish and foreign companies every week. We know the edge cases that catch people out and design your setup around them.
FAQ
Frequently asked questions
We are a foreign company with a Spanish subsidiary. Can you set this up for us?
Yes — that is exactly who this service is for. If you have a Spanish entity (SL, branch or a registered permanent establishment) that has to issue invoices under Spanish law, we configure Holded and Verifactu-ready invoicing for that entity, working with you in English while keeping everything compliant with the AEAT.
What is Verifactu and does it apply to us?
Verifactu is Spain's incoming anti-fraud invoicing regime: your software must produce tamper-proof, hash-chained invoices with a QR code, and optionally report them to the tax authority in near real time. It becomes mandatory for companies in Spain, with dates staggered by legal form. If your Spanish entity issues invoices, it will apply to you — we make sure you are certified before your deadline. There is a fuller explainer on our Verifactu for foreign companies page.
Do we need to speak Spanish to use Holded?
No. Holded's interface can run in English and we set it up, train your team and support you in English. The invoices themselves carry the Spanish legal fields, but you and your team operate the system in a language you are comfortable with.
We already invoice from Stripe / Shopify / our own platform. Does that work?
It can, but it needs care. If invoices are issued outside Holded, the Verifactu hash chain has to be maintained wherever they are created. In most cases we route the billing data into Holded so it stays the single compliant source of truth. On the discovery call we look at your exact flow and tell you honestly what fits.
How long does the setup take?
A standard single-entity setup is typically ready within about a week from the discovery call, including a validated live test invoice. Multi-entity setups or complex integrations take a little longer — we give you a firm timeline before we start.
What happens after go-live?
You get a short written guide to your configuration (series created, tax types, certificate used, go-live date) plus two weeks of email support for the operational questions that come up on your first real invoices. In Verifactu you cannot edit or delete an issued invoice — you issue a corrective one — and we make sure your team knows how before it matters.
Let's get your Spanish invoicing compliant
30 minutes and you leave with a clear plan: what your entity needs, how Verifactu applies to you, and a fixed scope to get it done. In English, no strings attached.