Xero Stripe integration
Stripe payments, refunds and payouts pushed to Xero and grouped so the bank matches.
Implementation time · 4-8 días laborables
The problem
With Xero the pain is not recording a single charge, it is bank reconciliation. Stripe deposits the payout net of fees into the bank, grouping many transactions from different days, so matching it by hand is a puzzle. Generic connectors push each charge on its own and the fee gets lost, leaving the bank unbalanced and the accountant chasing pennies at every close.
ProposalThe solution
We connect Stripe to Xero so every charge is recorded with its contact and account, fees go to an expense account and payouts are grouped to reconcile the bank on the first pass. Stripe settles net of fees and in many currencies, so we treat the payout as the unit: we group the transactions behind it and record the fee separately. Built for how UK, Australia and New Zealand operate, where Xero is the standard.
What we automate
- Every Stripe payment is recorded in Xero with its contact and revenue account.
- Payouts are grouped and reconciled against the bank statement on the first pass.
- Stripe fees go to the right expense account.
- Full and partial refunds reflected as a credit note or adjustment.
- Multi-currency with the correct rate and FX differences recorded.
- Full idempotency: Stripe webhook retries never duplicate entries.
Real use cases
These are the profiles that most ask us for the Xero ↔ Stripe integration and what they get in the end.
UK SaaS billing through Stripe
Before: Each payout net of fees forced matching dozens of charges by hand.
After: Payouts reconcile on their own and the fee shows as an expense untouched.
Business charging in several currencies
Before: Multi-currency unbalanced the bank and FX differences got lost.
After: Every transaction carries its rate and the FX is recorded.
Service with frequent refunds
Before: Partial refunds never matched the original charge.
After: Every refund is an exact, traceable adjustment in Xero.
What changes exactly
Without the integration
- Matching each net payout against dozens of charges by hand.
- Stripe fees lost inside the bank amount.
- FX differences unrecorded in multi-currency.
- The accountant chasing pennies at every close.
With the integration
- Payouts grouped and reconciled against the bank on the first pass.
- Fees posted to expense, revenue kept gross.
- Correct rate and FX recorded per transaction.
- A clean close, with no differences to chase.
How we build it
We consume Stripe events (charges, refunds, payouts) from a queue and an idempotent worker writes them to Xero via its API, treating the payout as the unit: it groups the transactions behind it, records the fee and leaves the net deposit ready to reconcile. Retries with backoff and a unique external key per event.
Frequently asked questions
Does it group payouts to reconcile the bank?
Yes, that is the core. Each Stripe payout hits the bank net of fees and grouping several transactions; we rebuild that group and record the fee, so the bank amount reconciles without manual adjustments.
How does it handle Stripe fees?
We split them out of each payout and post them to an expense account, so revenue stays gross and the fee is visible and deductible in its place.
Does it support multi-currency?
Yes. Stripe charges in many currencies and Xero is multi-currency; we apply the correct rate per transaction and keep FX differences properly recorded.
What about refunds and disputes?
Refunds are reflected as a credit note or adjustment for the actual amount. Disputes and their fees are recorded too, so nothing falls outside the reconciliation.
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