Xero Shopify integration
Shopify orders, refunds and payouts synced to Xero, reconciled and with no duplicates.
Implementation time · 5-10 días laborables
The problem
With Xero, the pain is not creating a single invoice: it is bank reconciliation. Shopify payouts arrive grouped and net of fees, so matching them by hand against dozens of orders is tedious and error-prone. Generic connectors push each order as a line and leave the bank impossible to reconcile; at volume, the accountant ends up redoing the work.
ProposalThe solution
We connect Shopify to Xero so every sale becomes the correct invoice or receipt, with its tax code, contact and account. Shopify Payments payouts are reconciled against the bank, fees are recorded as an expense, and refunds generate credit notes. Built for how UK, Australia and New Zealand operate, where Xero is the standard.
What we automate
- Every Shopify order creates an invoice or receipt in Xero with the correct tax code.
- Shopify Payments payouts are reconciled automatically against the bank statement.
- Fees are recorded as an expense in the right account.
- Refunds and returns as credit notes for the actual units.
- Xero contacts created or matched without duplicating customers.
- Full idempotency: webhook retries without duplicate entries.
Real use cases
These are the profiles that most ask us for the Xero ↔ Shopify integration and what they get in the end.
UK ecommerce on Shopify Payments
Before: Reconciling grouped payouts ate half a day a week.
After: Payouts reconcile on their own; the accountant reviews instead of redoing.
Australian brand with GST
Before: GST codes were applied by hand and wrong on every batch.
After: Every sale carries the correct GST code straight into Xero.
Store with frequent returns
Before: Partial refunds messed up the accounts and never matched.
After: Every refund is an exact, traceable credit note.
What changes exactly
Without the integration
- Reconciling grouped payouts against orders by hand.
- Each order as a line that leaves the bank unreconciled.
- Tax codes applied by eye.
- The accountant redoing the work every month.
With the integration
- Payouts reconciled against the bank automatically.
- Sales grouped by payout, bank matched.
- Correct tax code on every line.
- The accountant reviews, does not redo.
How we build it
Shopify events land in a queue and an idempotent worker writes them to Xero via its API, grouping by payout so bank reconciliation matches on the first pass. Retries with backoff and a unique external key per order.
Frequently asked questions
Does it reconcile Shopify Payments payouts with the bank?
Yes, that is the core. We group sales by payout and record the fee, so the net bank deposit reconciles with the invoices behind it without manual adjustments.
Does it use invoices or sales receipts in Xero?
It depends on your accounting setup. For B2C ecommerce a receipt or a summary invoice usually makes more sense; we decide it with you and your accountant.
Does it work with multi-currency?
Yes. Xero supports multi-currency and we apply the correct rate per transaction, keeping FX differences properly recorded.
What about UK/AU/NZ tax?
We map Shopify tax rates to Xero tax codes (VAT, GST, etc.) based on your configuration, so every line carries the right code.
Related integrations
Shall we talk about your Shopify integration?
A 30-minute call, no strings. You leave with scope and a price.